HD Expo

May 15 - 17, 2019
Mandalay Bay, Las Vegas

Exhibitor Resource Center

Exhibitor Quick Links

Exhibitor Profile Portal
Update your company profile and product categories. This is also where you can view your balance and make booth payments. Click here for a guide to using the exhibitor profile portal.

You can also access HD Connect, our exhibitor/attendee matchmaking platform, via the Leads and Outreach section in the portal. 

Watch a 90 second video on how to get started with HD Connect.
Watch a 2 minute video on how to manage attendee appointments and emails.

Exhibitor Digital Upgrades
Increase booth traffic, improve SEO rankings, promote new products, and increase online leads with a digital upgrade package! Add a video, product showcase, move your company to the top of the exhibitor list – and much more. 

Sponsorship Opportunities
Generate more leads and expand name recognition at the show. There’s a wide range of opportunities for every budget–and creativity is encouraged! Contact your account executive for more information. Check back soon for 2019 sponsorship opportunities.

Register Booth Staff
Register employees who will be staffing your booth during HD Expo 2019. Registration for 2019 will open in December.

Call for Products/Submit a Press Release
Tell us about your new products so we can spread the word in Hospitality Design magazine! Press releases will be posted in our digital pressroom and available to media year-round.

IIDA/HD Product Design Competition 
This competition honors innovation, functionality, and aesthetic advancements in product design for the hospitality industry. Winning products will be recognized onsite and recognized in Hospitality Design magazine. The competition is open to all HD Expo exhibitors, and products must be displayed onsite. Check back soon for details on the 2019 competition.

New Design Professionals Program
HD Expo exhibitors are welcome to recognize new industry professionals with less than three years of experience who are worthy of a travel scholarship to attend the show. Exhibitors may submit up to five nominations for the New Design Professionals Program. Check back soon for details on the 2019 program.

Booth Photography Services
Schedule a time for our official show photography team to drop by your booth and take photos of your products, demos, meet and greets, or staff. Check back soon for details from our official show photographer. 

Official Service Provider List
View our exclusive/preferred service vendors. 

2019 Critical Dates and Deadlines
Use this checklist to make sure you don’t miss a single HD Expo deadline. Check back soon for this information.

2019 Move In Dates
See what date and time your booth will be installed on the show floor.  

Booth Construction Guidelines
Find answers to questions about building materials and dimensions here. Check back soon for this information. 

Booth Insurance Requirements Form
All exhibitors are required to carry general liability insurance and carry proof of insurance to the show site. Check back soon for this information.

Shipping Information/Freeman Quick Facts
Find out how to make your move in/move out process as simple as possible. Check back soon for this information.

Download the HD Expo logo – JPG


Official Hospitality Design Expo Vendors

Look for this seal when placing service orders for the Hospitality Design Expo – only Official HD Expo vendors will identify themselves with the Official Vendor seal. Put your trust in those companies who are here to help you have the best HD Expo experience possible, and look for the seal before placing any orders. The HD Expo guarantees the products and service you will receive from our official vendors.

Important Lead Retrieval Notice

HD Expo ATTENDEE badges will no longer contain barcodes. They will have a QR code with limited data, but full data can be acquired online. If you use your own lead retrieval system, this will affect you. To access demographic data, you will need to purchase the Developer’s Kit Real Time Data Services (RTS).

If you rent scanning units through Experient, you will have new options to choose from, including an app for phone or tablets. Lead Retrieval Units may be rented from Experient using the link or form provided in the Official Service Provider Order Forms section of the HD Expo Exhibitor Kit (above). Onsite, lead retrieval units can be picked up and returned to the Lead Retrieval counters at the Exhibitor Service Center.

Event Location
Mandalay Bay Convention Center
3950 Las Vegas Boulevard South
Las Vegas, NV 89119

Show Hours
Wednesday, May 15:   9:30am – 5:00pm
Thursday, May 16:   9:30am – 5:00pm
Friday, May 17:   9:30am – 2:00pm

Registration Customer Service
Domestic:  888-769-7861
International:  240-439-2982
Fax: 301-694-5124
Exhibitors: HospitalityDesignExh@experient-inc.com

Misleading Advertising Scams

Fairguide by Construct Data Verlag AG and Expo-Guide by Commercial Online Manuals S de RL de CV are targeting HD Expo exhibitors with advertising scams.

Both companies offer advertising space on their website, using a form which resembles an organizer’s free catalogue listing service, inviting exhibitors to sign and return the form for an entry in an online directory. However, exhibitors who sign and return the form are then bound to a non-terminable agreement at significant cost for a period of at least three years and automatically renewing thereafter at the same cost, unless cancelled by registered letter within the appropriate period.

Please note that HD Expo has no relationship with Construct Data Verlag AG, Fair Guide, Expo-Guide, Commercial Online Manuals S de RL de CV or any of its many other brands, and they have no right to use the HD Expo show name and brand on information they send out to exhibitors.

If you receive a document from Construct Data Verlag AG or Expo-Guide by Commercial Online Manuals S de RL de CV which uses our name or the name of our events, and which offers advertising space on the Fair Guide website (http://www.fairguide.com/), please do not sign the form unless you have carefully read and understood the terms contained in the small print.

Unaffiliated List Rental Companies

Please be aware of outside companies who claim to offer HD Expo attendee list rentals. These companies are NOT affiliated with HD Expo and do not offer valid or reputable information. In many cases, these companies are not CAN-SPAM compliant. HD Expo has no relationship with:

Conference Merit
TecList Data

The only official list rental services are offered through HD Expo itself. Please contact your account executive for further details.

Americans with Disabilities Act (ADA)

Emerald Expositions is committed to compliance with ADA. In accordance with the ADA rules, attendees requiring specific aids or services must contact HD Expo in writing at least two weeks prior to the start date of the show at derrick.nelloms@emeraldexpo.com.


Maximize Your HD Expo Experience

Learn how to make the most of your exhibitor experience by watching THE FREEMAN EXHIBITOR EXPERIENCE.